Each agency shall retain the accounting made pursuant to Section 1798.25 for at least three years after the disclosure for which the accounting is made, or until the record is destroyed, whichever is shorter.
Each agency. . .shall inform any person or agency to whom a record containing personal information has been disclosed during the preceding three years of any correction of an error or notation of dispute if . . . an accounting is required under section 1798.25 (among other conditions)
Access to medical and health reports portions of birth records is limited to state and local registrar staff, state and local health department staff, and persons with valid educational or scientific interest as determined by the State Registrar and are engaged in studies for health purposes. The department shall maintain accurate records of those allowed access to reports.
The department shall maintain a record of all persons given access to confidential birth defects monitoring program information including: the name of the person authorizing access, the person given access, dates of access, and the specific purpose for which information will be used.
By written request, individuals may gain access to their personal information held by an insurance institution, agent or insurance-support organization. The entities must also provide a list of entities/persons to whom this personal information was disclosed within the last two years. Medical information in the possession of insurance entities may be provided either directly to the individual or to a medical professional designated by the individual.
Any disclosure of information of records made under 4514 (a), (d), or (q) or 4514.5 shall be entered into the person's medical record and included reasons for disclosure, to whom disclosure was made, and the information disclosed.
Any disclosure made pursuant to 5328, 5328.3, or 5328.4 should be entered into the patient's medical record including the date and circumstances of the disclosure, to whom the disclosure was made to, and the specific information disclosed.
An agency may disclose personal information pursuant to a determination by the agency that compelling circumstances exist that affect the health or safety of an individual, if upon the disclosure notification is transmitted to the individual to whom the information pertains at his or her last known address. Disclosure shall not be made if it is in conflict with other state or federal laws.
